Standards for Reprints and E-prints Purchased by Organizations

Fundamental Principles Ownership of Copyright Content Purchase Agreement Single Article Reprints (paper) Single Article E-prints (electronic) PDF-based E-prints (on JAMA & Archives Journals Web sites) PDF-based E-prints (rights-protected, freestanding) Reprint Collections (paper or electronic) PDF Version of These Standards JAMA & Archives Journals offer a variety of reprint and e-print options. Single articles, as well as collections of articles from a single issue or several issues of JAMA & Archives Journals, are available in both paper and electronic formats. Our reprint and e-print products can be used to educate your staff or customers, for handouts at conferences, or as a valuable resource on your intranet or Web site. Contact us to find the right reprint and/or e-print resource for your needs: Reprints Communications reprints{at}ama-assn.org Phone: 312-464-0776 Fax: 312-464-0708 Fundamental Principles The guiding principle in all JAMA & Archives Journals publishing endeavors is to assure physicians and others receiving scientific materials produced by JAMA & Archives Journals that the information: is as accurate and reliable as possible at the time, has undergone the journal’s rigorous scientific peer review, has been prepared with the highest degree of professionalism throughout, provides information that is intended to be of benefit to individual patients and to the public at large. In order to ensure that reprints and e-prints of JAMA & Archives Journals adhere to these principles, maintain the integrity of the original JAMA or Archives Journal article, and do not imply endorsement of a product or influence by an organization, we thoroughly review all reprint and e-print requests prior to sale and reserve the right to reject any proposal that does not adhere to these standards. Each reprint request is subject to approval by the American Medical Association (AMA), which reserves the right to reject orders deemed not in keeping with the JAMA & Archives Journals publication standards. Ownership of Copyright Materials published in JAMA & Archives Journals (including subsequent translations thereof) are owned and copyrighted by the AMA. Materials under AMA copyright remain the property of the AMA and may not be reproduced in any form without written permission from the publisher. The AMA encourages reporting of any suspected unauthorized use to a JAMA & Archives Journals publishing project manager. The AMA is responsible for securing all necessary permissions. Content All editorial content from JAMA & Archives Journals must be reproduced verbatim for a reprint or e-print and should incorporate any published corrections to the original content (with a notation that the article has been corrected) or append the correction to the end of the article. Reprints or e-prints are not available from JAMA or any Archives Journal prior to publication. Articles published online ahead of print may be purchased as e-prints or reprints on the date they are published online, provided they meet all the criteria listed above. In the event that a correction is necessary for an article, reprints or e-prints of the article will be unavailable until the correction is published. Purchase Agreement Through a request and a letter of agreement or a purchase order, the organization will request to purchase a reprint, an e-print, or a reprint collection, in a specified quantity, for distribution to a defined audience. Standards for Reprints and E-prints Purchased by Organizations Product-Specific Policy and Procedures JAMA & Archives Single-Article Reprints in Paper Format Description Paper reprints of a single JAMA or Archives Journal article or multiple articles from the same issue that are linked in the original publication by an editorial notation within the articles (eg, an article and a related editorial from the same issue). Policy and Procedures Single-article reprints are subject to the JAMA & Archives Journals Fundamental Principles and approval process. With only rare exceptions, reprints must include a front cover that includes the following: Name/logo of journal JAMA & Archives Journals logo Title of article, complete list of authors, and issue date The phrase “A Reprint From” or its translation must appear at the top of the cover. No other content is permitted on the front cover. Reprints must include the following information in the running footer of the article: Footer will be the same as the original printed footer with the addition of the words “(Reprinted) Journal Name” and copyright information. If the article has been corrected since its original publication, the footer will contain the words “(Reprinted with Corrections) Journal Name” and copyright information. Prescribing information or disclaimers required or approved by a government regulatory body (eg, US Food and Drug Administration [FDA]) or the purchasing company's inventory numbers may be included subject to the JAMA & Archives Journals Fundamental Principles and approval process. When prescribing information is required to be included, the printed product will consist of the article followed by a buffer page and then by the prescribing information. The buffer page will include a statement similar to the following: “This reprint is provided courtesy of [company name], which has a financial interest in the product/topic discussed in this article. The following FDA-approved labeling has been provided by [company name]. JAMA & Archives Journals and the AMA do not assume responsibility for the content of the following information.” Note: the above statement is permitted only on the buffer page for approved prescribing information. Reprint holders and all materials contained therein (cover letters and other materials printed as part of, attached to, or surrounding a reprint) are subject to the JAMA & Archives Journals Fundamental Principles and approval process. No promotional material may be included with or attached to the reprint. JAMA & Archives Journals: Web and Other Electronic Formats (E-prints) Description JAMA & Archives Journals e-prints are currently available in 2 models: Access to the PDF that resides on the JAMA & Archives Journals Web sites (PDF-based e-print) for a specific number of accesses or length of time A rights-protected PDF-based e-print Policy and Procedures JAMA or Archives Journals e-prints (PDF-based e-prints or rights-protected, PDF-based e-prints) may be purchased by organizations under the conditions outlined in the Fundamental Principles section and the following product-specific conditions: E-print requests, including the Web page or e-mail message that links to the article, are subject to the JAMA & Archives Journals Fundamental Principles and approval process. The potential e-print must adhere to the following criteria: The PDF content of the article will not be altered. The Web page or e-mail message must not describe or interpret the article. The link to the article(s) must be separate from any marketing or other non journal content (ie, separate header stating “Journal Resources” or similar title). The link must consist of the full citation to the article (ie, author, title, and journal name, year, volume, issue, pages, or DOI if the article has been published online ahead of print). The name of the company sponsoring the Web site or e-mail message must be clearly displayed. After JAMA & Archives Journals approval, the link and the information surrounding the link must not be changed without prior approval of JAMA & Archives Journals. Following JAMA & Archives approval, access will be granted to the electronic article. PDF-based e-Print Access to an Existing PDF Residing on the JAMA & Archives Journals Web Sites Purchasing organizations wishing to link to a JAMA or Archives Journal article PDF may purchase access to that PDF for a specific number of accesses or length of time, provided that the above stipulations are met and the page from which the article would link is provided for review. Such a page may be a Web page or an e-mail message, but each are subject to the JAMA & Archives Journals Fundamental Principles and product-specific conditions approval process. The publishing project manager will generate a URL link with which the purchasing organization can establish password-free access from the supporting company's linking page to the e-print PDF and will maintain this link for the duration of the agreement. Rights-Protected PDF-based e-Print Access to a PDF That Does Not Reside on the JAMA & Archives Journals Web Sites This e-print is a rights-protected PDF of the article(s) that is similar in appearance to a paper reprint. Rights protection will define aspects such as the number of copies a user may print, e-mail, or download. Rights-protected PDF-based e-prints will include the cover page and running footer requirements described in the paper-format reprint section of these standards. Prescribing information or disclaimers required or approved by a government regulatory body (eg, FDA) may be included with a PDF e-print subject to the JAMA & Archives Journals Fundamental Principles and approval process. When prescribing information is included, a buffer page with disclaimer information (described in Single-Article Reprints, Paper Format, item 4) will be required. Such information will be attached to the original article PDF and then locked (rights protected) prior to delivery. The company Web site and specific page and/or e-mail from which the rights-protected PDF e-print will link are subject to the JAMA & Archives Journals Fundamental Principles and product-specific conditions approval process. The e-print will be produced and delivered by the publishing project manager. An organization may purchase multiple e-prints on a related subject and these may be packaged together via links or bundling multiple articles into a single rights-protected PDF. When these electronic packages consist of articles not related by editorial notation in the original publication, they will be subject to the JAMA & Archives Journals Fundamental Principles and product-specific conditions approval process. JAMA & Archives Journals Reprint Collections Description These are collections of articles drawn from a single issue or multiple issues of JAMA & Archives Journals. These products may be in print or electronic format. Policy and Procedures JAMA & Archives Journals Reprint Collections may be purchased by organizations under the conditions outlined in the JAMA & Archives Journals Fundamental Principles and approval process and the following product-specific conditions: A topic, core article, or selection of articles for a reprint collection is identified by the purchaser and requested through the JAMA & Archives Journals Reprints project manager. The Reprints project manager will provide a proposal detailing the articles to be included and proposed purchaser(s) and distribution mechanism(s), which must comply with the JAMA & Archives Journals Fundamental Principles and approval process. After article selection, a publishing project manager coordinates design and layout and forwards a mock-up or proof, along with collateral materials and other information, for approval by JAMA & Archives Journals. No promotional material for a product or activity involving the purchasing organization may be included with or attached to the Reprint Collection. Any holders, cover letters, or other materials printed as part of or attached to a Reprints Collection must comply with the JAMA & Archives Journals Fundamental Principles and approval process. Prescribing information or disclaimers required or approved by a government regulatory body (eg, FDA) or inventory numbers can be included. When prescribing-information is included, a buffer page with disclaimer information (described in Single-Article Reprints, Paper Format, item 4) will be required. If this Reprint Collection is to be in an electronic format, the JAMA & Archives Journals Fundamental Principles and product-specific conditions approval process will also apply.